Office Coordinator NEW

City Of Westminster, London
Reed

Office & Facilities Coordinator

• Job Type: Part-time
• Location: Central London
• Hours: Monday to Friday, 08:00 to 14:30 (30 hours per week)

Our client is seeking a proactive, highly organised, and customer-focused Office & Facilities Coordinator to join their team in London. This role offers the opportunity to ensure our office operates smoothly and efficiently, providing an outstanding experience for colleagues, clients, and visitors.

Day-to-day of the role:

• Act as the first point of contact for visitors, clients, contractors, and colleagues, creating a welcoming and professional office environment.
• Coordinate daily facilities activities, liaise with contractors, building management, and service providers.
• Manage office supplies, deliveries, post, courier services, and workplace logistics.
• Support meetings, events, and office-wide activities, including arranging catering and room configurations.
• Provide administrative support to partners and colleagues as needed.
• Maintain a safe, secure, and well-functioning workplace, supporting health and safety initiatives.
• Coordinate office maintenance issues and ensure facilities-related tasks are completed efficiently.
• Oversee daily contracted cleaning and perform checks/cleans of kitchen and toilets during core hours.
• Work closely with colleagues across the business to deliver an exceptional workplace experience.
• Support ad hoc projects and office improvements as required.

Required Skills & Qualifications:

• Experience in office administration, facilities, workplace support, or a customer-facing role.
• Excellent organisational skills with the ability to manage multiple priorities.
• Proactive and adaptable with strong problem-solving skills.
• Outstanding customer service and communication skills.
• Ability to work independently and use initiative.
• Strong attention to detail and a professional, reliable approach.
• Good IT skills, including proficiency in Microsoft Office applications.
• Practical, hands-on attitude and willingness to support a variety of office activities.
• Experience in a professional services or legal environment is advantageous but not essential.

Benefits:

• Competitive salary and benefits package.
• Generous holiday allowance plus bank holidays, increasing with length of service.
• Pension scheme and life assurance.
• Access to flexible benefits.
• Excellent training and development opportunities.
• A varied and rewarding role within a professional and collaborative environment.
• The opportunity to make a real impact in a key office support role.
• Exposure to a wide range of business operations and professional services functions.
• A supportive, inclusive, and friendly team culture.

If you are an organised and proactive individual who takes pride in delivering exceptional service and creating a professional workplace environment, we would love to hear from you.

Join our client and play a key role in supporting a welcoming, professional, and high-performing office for colleagues, clients, and visitors alike. Please submit your CV if you are interested in this position.