Medical Secretary/Personal Assistant Part Time

Zest Business Group

Medical Secretary roles and Personal Assistant Jobs based in London. Zest Medical recruitment are currently working alongside a specialist Doctor to recruit a part time Medical Personal Assistant.

Our client is an experienced Doctor specialising in Heathy Aging Medicine, and is the leading expert in Bioidentical Hormone Health Replacement Therapy.

They are currently looking to recruit a part time Medical Secretary/Personal Assistant to assist in them setting up and running a new Private Telemedicine Clinic, and to aid them in everyday life.

Medical Personal Assistant – Key Responsibilities

As a Medical Personal Assistant, your duties include, but are not limited to:

• Administrative tasks: managing schedules and appointments, handling correspondence, preparing
• documents, and arranging travel
• Communication: screening phone calls and emails, responding to inquiries, and liaising with
• clients, suppliers, and staff in the shortest period of time
• Organization: maintaining office systems, managing databases and filing systems, and organizing
• events and conferences
• Preparation: preparing agendas for meetings, taking meeting notes and sending Recaps,
• producing reports, audits and presentations, and ensuring the manager is well prepared for meetings
• Other responsibilities: reminding the doctor of important tasks and deadlines, and collating and filing expenses
• In this pivotal role, you’ll be at the heart of the business, working closely with the physician, suppliers, partners, and patients to build first and then deliver an exceptional, personalized clinical experience for each patient.
• The setting-up of a new telehealth practice consists in two phases

Medical Personal Assistant – Requirements

• GCSE grade C in English & Maths or equivalent/University degree 3
• At least 5 years of PA/Medical secretary experience with high-touch, service-oriented patient care experience
• A knowledge of standard software packages and the ability to learn company-specific software if required. Be proficient at using all the main office apps on Apple and Microsoft –
• Pages/Word, Numbers/Excel etc. Possibly already familiar with Semble
• You have awareness of and experience with healthcare operations and general healthcare regulations (e.g. CQC, GDPR, ect.)
• Subjected to an Enhanced DBS check
• Excellent spoken and written English (be able to follow an “email etiquette”)
• You have meticulous attention to detail
• You are proactive and able to prioritize a high volume of time-sensitive tasks
• You are a strong communicator and able to work across remote/telehealth technologies
• Discretion and trustworthiness: you will often be party of confidential information
• The ability to be proactive and take the initiative
• Flexibility and adaptability
• Tact and diplomacy
• Ability to thrive in both scenarios, during less busy time and during very busy time

Additional Info

• Job type: self-employed consultant, part-time initially with the opportunity to become full time with the growth of the practice
• Hours: Monday to Friday, 4 hours per day (2 days a week 3-7pm and the remaining 3 days from 2-
• 6pm)
• Work location: 100% remote
• Need to be based within London for any face to face meetings
• Salary: 15000 per annum – Invoice at the end of the month and paid within 1 week
• Regular pay reviews
• Annual leave: 4 weeks annual/year and bank holidays

To be considered for this role please send a copy of your CV or call (phone number removed) for more information.