Account Admin Executive Part Time NEW

Quantum Group

We are seeking an organized, detail-oriented Part-Time Commercial & Account Operations Admin/Executive to provide administrative, operational, and data support across our client commercial accounts. Working 3 days a week (including 1 day in their London office), this support-focused role ensures smooth operational execution across their global retail partners, distributors, and key commercial accounts.

You will play a vital role maintaining account databases, setting up new listings, coordinating documentation, and supporting commercial operations.

Our client is fast-growing, innovative wellness brand dedicated to providing high-quality, effective, and great-tasting vitamins. They have strong retail partnerships and ambitious growth plans, They are expanding our presence across both UK grocery and international markets.

1. Account & Commercial Administration
   • Assist with the day-to-day administrative running of key retail, wholesale, and distributor accounts across domestic and international markets.
   • Prepare and submit accurate account documentation, including New Line Forms (NLFs), listing templates, range review forms, and vendor setup paperwork on time.
   • Maintain accurate product, pricing, master data, and promotional schedules across customer portals, distributor files, and internal
   • Coordinate product samples, marketing collateral, point-of-sale materials, and product specification sheets for account managers and buyer
2. Sales Data & Reporting Support
   • Compile, format, and organize sales, EPOS, and performance data from customer portals, syndicated platforms (e.g., Nielsen, Circana), and distributor reports.
   • Update regular sales dashboards, account trackers, and reporting packs for internal business reviews and account meetings.
   • Monitor stock availability trackers, flag potential supply risks or inventory delays, and support forecasting administration alongside Supply Chain.

1. Cross-Functional Execution & Operations
   • Maintain internal critical paths, promotional calendars, and central account repositories.
   • Collaborate closely with Supply Chain, Finance, Marketing, NPD, and Logistics to support account requirements and on-time execution.
   • Handle day-to-day customer query ticketing, order tracking follow-ups, and account-related administrative requests

1. KPI & Dimensions

• Accuracy & Timeliness: Flawless, on-time completion of listing documentation (NLFs), pricing updates, and promotional setups.
• Data Integrity: Reliable, accurate, and up-to-date account trackers, master pricing files, and inventory records.
• Operational Efficiency: Smooth coordination with internal departments (Supply Chain, Operations, Finance) to support account execution standards.

1. Personal Attributes & Competency

• Exceptional organizational skills with rigorous attention to
• Strong numerical aptitude and comfort working with data sets and spreadsheets.
• Clear, professional written and verbal communication

Reliable team player capable of managing operational priorities effectively across 3 working days per week.